ARTICLE 1 PURPOSE
SECTION 1. The Association is organized exclusively for charitable, educational, religious, or scientific purposes within the meaning of section 501 (c)(3) of the Internal revenue Code.
SECTION 2. The purpose of this organization shall be to preserve the environmental integrity of Pike Lake, protect environmentally the lake and the area contiguous area which drains into to the lake; guarantee as much as possible the ongoing availability of the lake for recreational use and serve as a vehicle for supporting the interests of the property owner's who live on and around the lake.
ARTICLE II. MEMBERSHIP
SECTION 1. A member shall be defined as a household or a business.
SECTION 2. The member shall be any household or business which agrees to abide by the articles, by-laws and rules of this association and pays such dues as may be established from time to time by the elected officers of the association There shall be no discrimination among applicants for membership because of race, creed, national origin, sex or any other reason unrelated to the purposes of this association.
SECTION 3. A member shall be any household or business owning an interest in land on, or contiguous to Pike Lake (the Lake), or in the Townships of Canosia or Grand Lake, St. Louis County, Minnesota , and paying regular dues.
SECTION 4. The amount of dues and surcharges payable by the members shall be determined by a simple majority vote of the elected officers of the association.
ARTICLE III MEETINGS
SECTION 1. The regular annual meeting of the members of this association shall normally be held the second Thursday of June of each year at a time and place that is determined by the board of directors.
SECTION 2. Special meetings of the members may be called at any time.
SECTION 3. Regular meetings will be held at least once per month in August, January, June, July, and October.The President will determine the time and place of the regular meetings, with the exception of the July meeting, deferring to Article III, Section 4 herein.
SECTION 4. The theme of the July meeting will be one of social interaction. The format, time, and place of the July meeting will be determined by a committee appointed by the President.
SECTION 5. Notice of each annual or regular meeting shall be given by the President or any three Directors in writing, delivered or mailed or by publication, not less than ten (10) nor more than thirty (30) days before the meeting. Notice of each special meeting shall be given by the President or any three Directors in writing, delivered or mailed or by publication not less than three (3) days before each meeting.
Article IV Voting
SECTION 1. Each member shall be entitled to one vote. Mail voting may be used. Mail votes must be submitted to the Secretary prior to the general vote at the meeting.
SECTION 2. Amendments to the bylaws shall be made as follows. The exact text of the proposed amendment or amendments to the by-laws shall be submitted to the members by ballot in a form prescribed by the directors on any proposed amendment or amendments to the by-laws. Voting on changes to the bylaws will be at a meeting of the association. Notice of the proposed amendment or amendments shall be mailed to the regular members with the notice of meeting and ballot. Said notice shall be given in writing not less than ten days or more than thirty days before the date of the meeting where there is to be a vote upon the amendment or amendments. Opposite the text of such proposed amendment or amendments there shall be space where such member may indicate their affirmative or negative, and shall be accepted and counted as the vote of such member. The affirmative vote of a majority (defined as fifty one percent (51%) or greater) of those voting shall be effective to adopt or reject the proposed amendment or amendments.
SECTION 3. Election of the Directors and Officers will be at the annual meeting. The president, with the approval of the Board, shall appoint a nominating committee composed of five (5) members at least 60 days prior to election of Directors or Officers. At least 30 days before said election, the nominating committee shall make its nominations known to the members. Any member in good standing, can notify the nominating committee in writing, not less than 45 days prior to the annual meeting, of intended candidacy for a specific officer's position. The candidate will then be included on the ballot at the general election of directors and officers at the annual meeting. Nominees for Directors must be members in good standing of this association. Names of nominees for directors or officers shall be submitted to the membership at the annual meeting. Absentee ballots may be requested. A member may cast as many votes as there are regular vacancies in the board of directors. Those nominees receiving the highest number of votes shall be declared elected.
ARTICLE V. BOARD OF DIRECTORS
SECTION 1. The government of this association and the management of its affairs shall be vested in a board of directors composed of ten (10) to twelve (12 ) members and shall hold office for 2 years or until their successors are elected and qualified (certified as members in good standing with the association). In the event of a vacancy because of death or resignation in the middle of a term, the Officers and Directors of the association shall, by majorityvote, elect a replacement. An effort shall be made to ensure representation on the Board of Directors from different geographical areas of the lake. The Board of Directors will consist of the President, the President-Elect, the Vice-President, the Treasurer, the Secretary, and nominally six (6) other elected members. Officers and Directors may be husband/wife teams with one (1) vote per team.
SECTION 2. The Board of Directors shall meet at least four times each year. Any action that could be taken at a meeting of the Board of Directors may be taken without a meeting by proxy when authorized in writing and signed byat least eight Directors.
SECTION 3. A quorum for the meeting of the Board of Directors shall be six. Any election or question may be determined by a majority of the Directors, provided there is a quorum.
SECTION 4. Vacancies occurring in the Board of Directors shall be filled by appointment by the remaining members of the board until the next annual election of Directors.
SECTION 5. The founding Directors shall serve until their successors are elected at the first annual meeting or by section 4 herein, thereafter, Directors shall be elected in the manner and for terms as follows:
Three (3) Officers and three (3) Directors shall be elected for terms of 2 years each in even numbered years andtwo (2) Officers and the remaining Directors shall be elected for 2 year terms in the odd numbered years. Vacancies occurring between the annual meeting shall be filled by appointment by the remaining Directors until the next annual election of directors. Said elections shall be held at the annual meeting in each of such years.
ARTICLE VI OFFICERS
SECTION 1. The officers shall consist of the President, the President-Elect, the Vice President, the Treasurer and the Secretary; all must be PLAWCS users. The President shall serve as Chair-person of the Board of Directors.During the restructure in 2008, the President, the President-Elect, an the Vice President shall be elected for two (2) year terms;The terms of the Secretary, the Treasurer and the Directors shall not change. They will serve two (2) years from the point where they were elected. Thereafter, the Officers and Directors shall be elected for 2 year terms or until their successors are elected or appointed, subject to the terms of Article V, Section 5. Vacancies occurring mid-term shall be filled by appointment by the Board of Directors until the next annual election of officers
SECTION 2. The President, as Chair of the Board, shall preside at all meetings of the members and of the Board and executive committee.
SECTION 3. The President shall appoint all committees subject to approval by the Board of Directors at their next meeting. The President, when authorized by the Board, shall co-sign all contracts and documents as required, co-sign, with the Treasurer, all financial documents and checks. In the absence of the President and/or the Treasurer, any other two Officers may sign these documents. The President shall have such other powers and perform such other duties as the Board may determine.
SECTION 4. The President-Elect Vice President shall perform the duties and powers of the president in the absence or disability of the president. . .
SECTION 5. The Secretary shall keep all minutes of meetings of members, the Board of Directors and its executive committee, prepare notices of annual or special meetings of the members for publication.
SECTION 6. The Treasurer shall keep all books, records and instruments belonging to the association, co-sign all contracts with the President, instruments and documents (except as provided in Article VI Section 3) as may be required, and safely keep all money, property and such other things of value belonging to this association. The Treasurer shall systematically keep financial records and make reports of the financial standing of the association to the Board of Directors and meetings of the members as may be required.
SECTION 7. The President shall appoint an audit committee consisting of three non Board members who shall review the books of the Treasurer 20 days prior to the annual meeting and report to the Board of Directors at least 3 days prior to the annual meeting.
ARTICLE VII FISCAL YEAR
SECTION 1. The fiscal year of the association shall begin on the first day of June of each year. The membership dues shall become due and payable on January first and apply for the calendar year.
ARTICLE VIII INSURANCE
SECTION 1. The need for insurance will be evaluated by the members on an ongoing basis.
ARTICLE IX DISSOLUTION CLAUSE
SECTION 1. Upon the dissolution of the Association, the Association shall, after paying or making provisions for the payment of all the liabilities of the Associations, dispose of all the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), as the Board shall determine. Any such assets not so disposed of shall be disposed of by the District Court of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Revisions prepared by the by-laws committee in April 1997. -- Anita Huber, Chair; Gordon Butler, Peg Campbell, Dick Olson -- and approved by the membership of the Pike Lake Association on June 12, 1997. A second revision was made at the annual meeting in June 2001 as noted in blue above. The third revision was drafted by the officers and directors of record in December, 2007, and approved by the members at the 2008 Annual Meeting.